Privacy Policy

SJB Construction Consultancy Ltd
Last updated: 19 August 2026

1. Introduction

SJB Construction Consultancy Ltd (“SJB”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, make an enquiry, subscribe to marketing communications or engage SJB to provide professional services.

SJB Construction Consultancy provides quantity surveying, estimating and tendering, cost management and commercial support services to the construction industry throughout the United Kingdom.

For the purposes of UK data protection legislation, SJB Construction Consultancy Ltd is the data controller in relation to personal information covered by this policy.

Contact details
SJB Construction Consultancy Ltd
Staffordshire, United Kingdom
Email: sjbconstructionconsultancy@gmail.com

Website: www.sjbconstructionconsultancy.com

Company Number: [INSERT ONCE REGISTERED]

2. Information We May Collect

Depending on how you interact with SJB, we may collect and process information including:


Identity information
Your name and job title.

Business information
Company name, organisation, role and business contact details.

Contact information
Email address, telephone number and correspondence details.

Project and enquiry information
Information you provide regarding a construction project, tender, commercial requirement or proposed instruction.

Documents and files
Drawings, specifications, Bills of Quantities, pricing schedules, tender documentation and other information uploaded or provided to SJB.


These documents may contain personal information relating to you or other individuals.


Client information
Information required to establish and manage a professional relationship with you or your organisation.

Financial and transaction information
Information relating to quotations, invoices, payments and services purchased from SJB.

Marketing information
Your marketing preferences and records of communications with you.

Technical and website information
Depending on the technologies enabled on our website, this may include IP address, device/browser information, website activity, referral information and information collected through cookies or analytics technologies.

3. How We Collect Information

We may obtain information:

  • directly from you;

  • through our website contact or enquiry forms;

  • when you upload documents;

  • by email or telephone;

  • when you engage SJB;

  • through professional or business correspondence;

  • from organisations you represent;

  • from publicly available business sources where lawful;

  • from professional contacts, referrals and business partners; and

  • through website analytics and similar technologies where enabled.

4. How We Use Personal Information

We may process information to:

  • respond to enquiries;

  • understand your project or commercial requirements;

  • prepare quotations and proposals;

  • provide quantity surveying, estimating, cost management and commercial services;

  • communicate with clients and prospective clients;

  • review tender and project documentation;

  • administer client relationships;

  • manage contracts and professional appointments;

  • issue and manage invoices and payments;

  • maintain appropriate business, project and quality records;

  • protect SJB's legal and commercial interests;

  • comply with legal, regulatory, insurance and accounting obligations;

  • maintain and improve our website and services;

  • understand website usage and performance; and

  • send marketing communications where permitted.

5. Our Lawful Bases

UK data protection law requires us to have a lawful basis for processing personal information. Depending on the circumstances, SJB may rely upon:

Contract — where processing is necessary to enter into or perform a contract with you.

Legitimate interests — where processing is reasonably necessary for the operation, administration, protection and development of our business or professional services, provided those interests are not overridden by your rights.

Legal obligation — where we are required to process information to comply with applicable law.

Consent — where you have actively chosen to allow a particular use of your information, such as certain marketing communications or non-essential cookies.

The ICO requires businesses to identify an appropriate lawful basis for each purpose rather than simply relying on consent for everything.

6. Marketing Communications

Where appropriate, SJB may provide information about our services, construction industry insights, company updates and other relevant communications.

Where consent is required, we will ask you to actively opt in.

You may unsubscribe from marketing communications at any time by using an unsubscribe option included in the communication or by contacting:

sjbconstructionconsultancy@gmail.com

We will maintain appropriate records of marketing preferences and opt-outs.

If you use an opt-in checkbox on your website, do not pre-tick it. ICO guidance requires valid consent to involve a genuine positive choice and allows people to withdraw consent.

SJB may also undertake lawful business-to-business marketing. Different PECR rules can apply depending on whether the recipient is a corporate subscriber or an individual/sole trader, although UK GDPR still applies where personal information is processed.

7. Project and Tender Documents

Clients and prospective clients may provide SJB with drawings, specifications, tender documentation, pricing information, project records and other commercially sensitive information.

We will use this information for purposes connected with:

  • assessing enquiries;

  • preparing proposals;

  • providing instructed services;

  • managing client relationships;

  • quality assurance; and

  • maintaining appropriate professional records.

Clients should avoid providing personal information that is unnecessary for the services requested.

8. Use of Technology and Artificial Intelligence

SJB may use approved software, automation and artificial intelligence tools to assist in delivering and administering our services.

These technologies may assist with activities such as document review, data extraction, measurement, estimating, analysis, drafting, administration and quality-control processes.

Where personal or project information is processed using third-party technology providers, SJB will seek to use appropriate providers and safeguards having regard to the nature and sensitivity of the information involved.

AI-generated or technology-assisted work does not remove SJB's responsibility for appropriate professional oversight. Client-facing professional outputs are subject to SJB's review and quality-control processes as appropriate to the instructed service.

Where a client's contractual terms, confidentiality requirements or instructions restrict the use of particular technologies, those requirements will be considered as part of the engagement.

9. Who We May Share Information With

Where reasonably necessary, information may be shared with appropriate third parties such as:

  • IT and cloud-storage providers;

  • email and communications providers;

  • CRM providers;

  • accounting and bookkeeping providers;

  • payment and banking providers;

  • website hosting and analytics providers;

  • professional advisers;

  • insurers and insurance brokers;

  • approved AI and technology providers;

  • subcontract consultants or specialists engaged in connection with our services;

  • regulators, government bodies or law-enforcement authorities where required; and

  • other parties where required or permitted by law.

Third parties acting on our behalf should only process information for authorised purposes and subject to appropriate arrangements.

10. International Data Transfers

Some technology, cloud, communications or AI providers may process information outside the United Kingdom.

Where UK data protection rules require safeguards for an international transfer, SJB will seek to ensure that an appropriate transfer mechanism or other lawful safeguard is in place.

11. Data Retention

We retain information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal, contractual, professional, accounting and insurance requirements.

As a general starting policy:

Unsuccessful/general enquiries: up to 24 months following the last meaningful interaction.

Marketing records: while you remain subscribed, with appropriate suppression/opt-out records retained where necessary to ensure your preference continues to be respected.

Client/project records: retained for a period appropriate to the engagement and SJB's legal, contractual, professional, accounting and insurance obligations.

Financial/accounting records: retained for applicable statutory periods.

Specific circumstances may require shorter or longer retention.

12. Information Security

SJB takes reasonable organisational and technical measures designed to protect information against unauthorised access, disclosure, alteration, loss or misuse.

Measures may include controlled access, secure cloud systems, authentication controls, backups, appropriate business software and internal document-management procedures.

However, no internet or electronic-storage system can be guaranteed to be completely secure.

13. Your Data Protection Rights

Depending on the circumstances, UK data protection law may give you rights concerning your personal information, including rights to request access, correction or deletion; restrict or object to certain processing; request portability in applicable circumstances; withdraw consent where processing relies on consent; and object to direct marketing.

To exercise a relevant right, contact: sjbconstructionconsultancy@gmail.com

You also have the right to raise concerns with the Information Commissioner's Office (ICO).

14. Third-Party Websites

Our website may contain links to websites operated by third parties.

SJB does not control those websites and is not responsible for their privacy practices. You should review the privacy information provided by the relevant third party.

15. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business practices or legal requirements.


The latest version will be published on our website with the date it was last updated.